ESOP guardian
ESOP Guardian is a comprehensive web based system for managing ESOPs of any Company. It is an integrated tool which is developed and designed by Corporate Professionals that manages the complete lifecycle of Employee Stock Option Plans. The system is regularly updated from time to time after collating all practical experiences related to managing ESOP across different sectors in India.
The product has been developed in such a way that it automates the entire process of issuance of securities under any ESOP Plan which saves cost & time and brings transparency among the Companies.
As the name suggests, it is a Guardian of the Company’s ESOP Scheme(s) and Employees availing the same.
Separate Interface
- Separate interface for each persons (from different divisions such as HR, Accounts, Secretarial, Trustees of the Employee Welfare Trust and Employee himself) involved in the ESOP administration and management.
- No duplicity of work.
- Proper co-ordination and smooth functioning of the ESOP Scheme in a company.
Manage Multiple Scheme / Employees
- Management of and of different types of the ESOP Schemes.
- Administration of functioning and activity of, ‘n’ number of the Employees of the company including the employees of its Holding & Subsidiary company.
- Quick Processing of bulk data comprising of grants and exercises under the ESOP Schemes.
Complex Calculations
- Automatic calculations w.r.t. vesting and exercise of Options, tax payment, balance pool available under the scheme, number of options that can be exercised in future etc.
- Computerized revisions under the scheme w.r.t. any corporate actions in the Company such as Bonus, Split and Consolidation etc.
Regulatory Compliant
- The system has been incorporated with all legal provisions as required under SEBI (Share Based Employee Benefits) Regulations, 2014, Listing Agreement signed between the Companies and the Stock Exchanges and in general Companies Act, 2013.
- One cannot Grant and Exercise the options under the scheme in this application, which is not permissible as per law.
- ESOPs can be administered and managed either directly by the company or with the help of the Employee Welfare Trust. This application can be comfortably operative in both routes i.e. i) Trust Route and ii) Non – Trust Route.
Complete Process Cycle
- The complete life cycle of options starting from grant of options till allotment of shares can be managed under this system with ease.
- Separate tabs for grant of options, vesting of Options, exercise of Options and allotment of shares among various other options.
Multiple MIS Reports
- Multiple reports can be generated using multiple search options which can be downloaded in excel and pdf format.
- This system provides up to date information on schemes, employees, options granted / vested / exercised and, payments on a click of button.
- The system with help of multiple reports helps in analyzing the data and decision making.
Auto Alerts & Reminders
- System sends auto alerts & reminders to Admin / Accounts / Employees on various events like grant and vesting of options, time period for exercising options, allotment or transfer of shares, approving payments etc.
Creates Transparency
- Separate interface has been given to all the personnel involved in the administration and execution of the ESOP.
- The system has inbuilt automated check on the each step and action by the user.
- These built in checks and controls helps to avoid any manipulations and bring transparency in management.
Customizable
- Availability to customize the application in terms of process flows and reporting formats as per the need of the user.
- Facility to incorporate additional requirements on case to case basis.
Anywhere Access
- Accessible 24 × 7 and anywhere in the world.
- Accessible from inside or outside the premises of the office.
- Availability of option to place appropriate restrictions on its accessibility.
Data Security
- System developed on latest technology with best in class security features.
- To secure further, the system can be installed at the Company server
Outsourcing Free
- Eliminating the involvement of any third party as the entire management and administration can be done in-house.
Document Automation
- Extracting of information for various legal requirements of disclosures and reporting’s under ESOP Guidelines, e.g. compulsory disclosure in the Directors report, quarterly results of the Listed Companies etc. on a click of button.
Outsourcing
- We step into the shoes of the Company & manage the entire process.
- Company gets relived from the routine activities on ESOP.
- We receive input from the Company and process it.
- Company can view multiple reports online 24 × 7.
- Employee can view their status online 24 × 7.
- Physical reports may be provided on monthly / quarterly basis to the Company.
- Regular alerts to both Company and Employee.
- Anytime and anywhere access.
- Complete data security.
- Strong support system.
Guardianship
- Installation of the application at Company or our server under a license agreement.
- Company manages the entire process at its end through the application.
- Company/Accounts/Employee each play their roles.
- Company/Accounts/Employee can check status and multiple reports online 24 × 7.
- Document automation.
- Migration of existing ESOP data into the application.
- Regular alerts to both Company and Employee.
- Full control over the application and data.
- Anytime and anywhere access.
- Strong support system.
- No reliance on third party.
